Cancellations before the matches are planned (matches are planned the day before play) could result in the last few players to have signed up being out of play (hence the importance of the timing of the signups). The MWSaHTB Blog makes it physically evident as to when a player signs up. As an example, if there is a cancellation before the match pairings are published, players signing up as 9, 10, and 11 of a 12-player field may be out of play.
Cancellations from the day before play till midday of play should be handled either by personally contacting a replacement and/or posting to the MWSaHTB Blog, or asking for my help. On the day of play, midday on, The HTB front desk will get involved with calling for an “emergency” replacement. To that end, I have provided The HTB with a compiled list of possible players, their telephone numbers and Email addresses. The HTB phone number is 603.926.2276.